Event postponed to later in the year – date to be advised.

Agfest West Coast

Farmlands AgFest – 1st newsletter

1) Official 2020 Farmlands AgFest Map.
You can view the site map and your placement here .

2) Operating hours
AgFest opens both mornings at 8.30am to the public, it closes at 4.30pm Friday and Saturday, there are to be no vehicle movements after 8am each day, and before 5pm Friday and Saturday. This will be strictly enforced to ensure the public attending are kept safe and we appreciate your co-operation on this. Wednesday and Thursday the site will be open for Exhibitors to set up from 7.30am to 8pm. During the event (Friday and Saturday) Site opens at 6.30am each day for Exhibitors. Sunday morning the venue will open at 7.30am.

3) Exhibitor Parking
We offer Exhibitor parking in the reserve off the end of Merrick Street. This will be sign posted at the event, this is an ideal space if you’re wanting trailers and the likes parked up over the course of the event we can have these stored inside the fence at the south end of the venue

4) Security
We have overnight security Wednesday at 5pm through to Sunday Morning at 9am, however we do advise that anyone with valuables removes them from site where possible.

5) Product deliveries to Site
AgFest’s freighting is Mainfreight, they are the only carrier that has the space to store your product. If you are having product delivered to the site in the days leading up to the event and you’re not present, please contact us at [email protected] and advise us of the following: * Your business name and site number needs to be noted on all packages and manifests, along with a contact phone number. * Whether you require a Tractor or forklift to unload your delivery and an estimated date and time of arrival. * You need to ensure that your product is removed from the site by Sunday afternoon. If you can’t get it off site, we can make arrangements for it to be moved to Aratuna Freighters for a small transport and storage fee.

6) Storage of Product before and after the Event
Our cartage sponsor Aratuna Freighters are happy to offer storage in their yard if it needs to arrive in Greymouth prior to the event – please contact Jamie at Aratuna Freighters 03 768 4039 if you need to book space. Please note, Aratuna are also the local agents for Mainfreight.

7) Invoices
If you have not received an invoice for your site or do not see your name on the exhibitor list online could you please get in touch with us at [email protected] We have noticed that some invoices going into spam/junk folders can you check there first before advising if you haven’t received their invoice. If you have any enquires about your accounts contact [email protected] AgFest would appreciate full payment before Friday October 30th– any issues please don’t hesitate to contact us.

8) Diggers/Track Vehicles
If you’re bringing Diggers with tracks and other track vehicles can you please ensure that Mats are used so we don’t rip up the ground, if you don’t supply these and damage the ground you will have to pay for the reparation of the ground..

9) Power Details
If you have requested power, your site will have a power cord at the back for you to connect to your power source. The power outlet supplied from is 10 amp, which is NOT suitable for heating elements and urns. You CANNOT use your power to boil a jug at your site OR to plug in a heater – this also includes appliances such as hairdryers and anything else that has a heating element. Such devices draw too many amps and can trip the power grid cutting supply to other site holders.

10) Restocking of Sites.
A few of you have asked about restocking sites, this can take place on Saturday morning up to 8am before all vehicle movements are halted, however we are here to ensure Farmlands AgFest is successful for you and will endeavour to ensure you can re-stock your site. Any restocking outside of this time please liaise with the AgFest I-site team.

11) Best Trade Exhibit
Development West Coast are sponsoring and judging Best Trade Exhibit, Runner Up and Highly Commended this year. The 2018 competition was tough to judge as you all put such a great effort into your sites – good luck for this year.

12) Dogs and other Animals
AgFest is happening at a working airport, due to CAA regulations no dogs are allowed on the airport grounds.

13) Agfest Team Contacts
The AgFest team will be onsite from Monday November 9th from 8am to 5pm and if anyone needs anything please report to the Agfest I-site. If you need to contact someone onsite from Agfest please call: Andy Thompson 027 432 3611 Jason Prendergast 027 576 8111 Adam Berry 022 648 4691

14) Entry Tickets
Tickets to the event are now available to purchase online at www.agfest.co.nz

15) Corporate Hosting
If you are planning on corporate hosting and providing alcohol to clients on your site we require you to fill in an alcohol declaration form on arrival – this will be done while you’re signing in at the Agfest Isite on your arrival

16) Health and Safety Forms
If you haven’t filled out a Health and Safety form then it needs to be done before you can exhibit. Please fill it out and bring with you to AgFest. You can download the form here We will also have an additional Covid 19 declaration for you to complete on behalf of all people on your site on arrival.

17) Exhibitor Packs
You are to collect your Exhibitor packs from the AgFest I-site when you enter the site on set up day. In your Exhibitor packs you’ll find your business’s day passes and function tickets if you’ve ordered them. WRISTBANDS – these must be worn on site at all times. This is to ensure only exhibitors can get on site before and after the event hours, if you don’t have your wristband on you won’t be able to enter the site and this will be strictly enforced by security and gate staff.

18) Peek Exhibition Product Hire
If you are wanting to place a booking with Peek Exhibition, can you please make this booking with Jessica before Tuesday 3rd November. Phone 03-339 8361.

19) Are you doing Giveaways at Farmlands AgFest?
If you’re doing giveaways at AgFest we’re happy to promote that on the Farmlands AgFest Facebook page, simply share what you are doing or private message a link to us at our Facebook page or email us [email protected] and we’ll market it for you.

20) Tickets to the event
If you are wanting to purchase tickets for clients to come along to the event, friends or family you can do this now on our website www.agfest.co.nz

A MESSAGE TO OUR EXHIBITORS FROM ONE OF OUR SPONSORS BEEF AND LAMB NEW ZEALAND…

Beef and Lamb NZ Food & Fibre Discovery Challenge is coming to AgFest 2020. Does your business want to be involved?

The Beef and Lamb NZ Food & Fibre Discovery Challenge is an interactive activity aimed at growing sector career knowledge, while providing a fun and exciting way to get around field days. The aim of the challenge is to allow those attending field days (especially school and university students) to: – Discover career pathways and jobs within the sector – Meet food and fibre sector employees and employers – Connect with training options

The challenge sees students visiting the different sites at field days and identifying different career pathways and opportunities, asking questions as they go and gaining knowledge across the whole sector.

How businesses can be involved: – Display a career opportunity corflute on sight supplied by Beef and Lamb NZ – Provide a few questions about your business to be added to the challenge booklet – Have staff available to answer questions and share their career experiences to those visiting your site. *Note keep it simple for everyone involved. You don’t need to have staff present at all times for the challenge to work.

As a result your business will have: – Guaranteed site exposure – Promotion and follow up through Beef and Lamb NZ EDiary and correspondence

For all enquires or to register your interest please email [email protected]